Bids & RFPs
Check here for current bids and/or request for proposals at RSU71.
Posted June 7, 2021: RFP for VOIP Telecommunications System & Overhead and Classroom Paging Systems
Q&A from vendors:
Can we assume there is (or will be) a category 5e/6 cable drop available at each phone location in these sites? (this can also include a networked workstation data drop as well, as the IP phones can install in-line with the PC using the same jack): You can assume there will be a Cat 5e/6 drop although some may only be Cat 5 at our high school and middle school. We've been upgrading as go but not all rooms may be set - the plan is to get there, however.
-Is there any type of inventory listing of the current overhead paging equipment in use at these sites that you can share? (number of page zones being used, number/type of speakers (wall or ceiling or horn): We don't have an inventory for our paging systems - you have the models listed in the RFP. I'll check with my network manager to see if he has any info we can share and get back to you.
Does the School District currently have a VMware ESXi virtual environment on which to virtualize the PBX call control software, or are we to provide that? If RSU 71 has this, in which building does this reside? We do run Windows VM but I'm not sure if we have sufficient resources for another server. Is there a cloud based option?
-Is there a breakdown of the phone counts listed on pg. 12 to tell us how many are Admin vs Office vs Classroom phones at each site? The column "Premium user" is the secretaries who will need the ability to transfer calls, etc. All of the rest can have standard phones.
-For a hosted solution, would you prefer to keep the fax lines in place on copper, or utilize E-fax feature via the hosted system? We would like to keep the copper lines in place for now - partly as a backup phone line - but I'd be curious to know the cost for an E-Fax system.
-I understand that RSU 71 will provide PoE managed switch ports at all phone locations needed. Will the school districts IT staff configure these, or would the vendor be expected to do so? I'm losing my network guy at the end of the month, so I'll be the one working with you and probably might need some help. We can also utilize the GTAC people who we have a support contract with.
-Which building houses the District Office? The district office is physically in the high school.
-Are the cordless phones at each location meant as a “shared” phone for basic use, or will they require voicemail like other staff phones? They would be used mainly by the secretaries when they are away from their desk so do not need voicemail.
1.) Will Cat5e or better cabling be at each phone location? Possibly not at the high school and middle school.
2.) Are the paging speakers being replaced, if so can you give us speaker counts at each school? Can you give us model numbers of existing paging amplifiers? No, paging speakers are not being replaced.
3.) Can you give us more detail into what you are looking for google domain integration i.e. what applications are you using? We use Google Workspace Plus for Education.
4.) In a large VoIP deployment such as this we recommend creating voice VLAN’s and multiple subnets. Do your PoE data switches support multiple VLANs and routing between networks? Could you also share with us the make, model, and size of your PoE data switches?
ExtremeSwitching X440-G2 Model X440-G2-48p-10GE4
Manufacturer Part# 16535T, UPC Code: 644728008667, Layer Supported: 3
Total Number of Network Ports: 48, Number of Total Expansion Slots: 8
5.) Do you have any type of a network design drawing you can share?
A drawing is shared to the left and above.
6.) Are there any users requiring headseats? The bid asks for a headset option as well as phone option
Can you provide number by school? Use the number counts for the phones.
7.) What please clarify “A/V collaboration participation” are you looking for?
That’s audio/visual collaboration.
8.) Please clarify what is meant by “ability to add remote users securely without additional (VPN)”
We want users to be able to use the system outside of school without a VPN connection.
9.) Please specify the number of levels of Auto-Attendant Required (sub-menus) per site.
I don’t have the answer to that at this time, but it should probably be 5 or more.
The Ames Elementary and Kermit Nickerson schools do have an amp for driving speakers.
Please quote a 70volt amp and a 25 volt amp as I don't know the specific voltages on some of the amps so we may have to pick and choose which one we need on the project.
I also want to be clear that I'm expecting a secretary or admin to page both to the speakers and the telephone handsets at the same time on an all-call like we currently do. The RFP may not have specified that as clearly as I wanted it to.
Finally, the high school band room amp has a situation where the band room does not get paged, but turns on a light letting the instructor know there has been an announcement - that will need to be kept in place.
Posted May 21, 2021: Projector Mount Installation: Bids closing extended - will now close at 12:00pm June 19, 2021. See RFP document and Epson installation guide below.
Response to questions: